Event Planning & Plans Guide To Help You Organise & Plan Functions & Plan Special Events

At some point in life, everyone is faced with having to plan and organise a special event. Whether its a management conference, a meeting, a wedding or a small party for a friend. It does not matter how big the event is - planning is necessary and this will help in managing the occasion.

The Sandton CBD in Johannesburg has become very popular for hosting very important events and ceremonies. So who is behind all these flashy seminars and conferences, and who is responsible for organising them. This website is going to give you step by step guidelines to aid you in event planning.

Most conferences or seminars are usually hosted by very busy individuals who attempt to balance the hosting of the seminar/conference with their usual day jobs. This can be very difficult and always results in mistakes and frustrations.

We drafted up this guide to help you plan all you special events and have them being successful.

You can use this website as a basis for planning any successful conference or seminar. Hosting a  conference can be very demanding and I have structured this guide in such a way that makes it easy for you.

In event planning guide will help you to:

1. Make the final confirmation of selected speakers with committee.

2. Contact speakers to request participation.

3. Send follow-up letters to confirm speaker commitment, program agenda, title and description of session.

4. Request speakers' biographies.

5. Prepare descriptions of the speakers' profiles for program and promotional material.

6. Send letter to confirm the exact wording to appear in the program description.

7. Request and prepare photocopies of handout materials, required A/V equipment, room setup, travel, and accommodations.

8. Contact a resource person just prior to conference for last-minute arrangements.

On the Evening of the Event You must:

• Inspect room arrangements, equipment, and handouts.

• Meet with speakers to introduce fellow committee members or resource people; escort speakers to rooms, meals, etc.

• Be available for speakers' requests at all times. Thank them for their participation.

For the ever necessary follow-up:

• Send thank you letters to resource people and speakers.

• Complete a program planning report which includes an evaluation of resource people and seminar topics.

• Cover all of the expenses etc. from planning the event

Now lets get right into the planning stage!